Privacy & Data Use Notice

By signing up to The Ashalon mailing list, you consent to receive our newsletters, insights, and event communications. If you choose to provide additional details to receive a gemstone, your information will be used solely to administer that request and related services.

We process personal data lawfully, fairly, and transparently in accordance with UK GDPR. Your data is never sold and is only shared with trusted partners where strictly necessary to fulfil services. You may unsubscribe or request access, correction, or deletion of your data at any time.

For full details, please refer to our Privacy Policy.

Privacy Policy

The Ashalon Society

Effective Date: 27/01/2026

The Ashalon Society (“The Ashalon”, “we”, “us”, or “our”) is committed to protecting your privacy and handling personal data with discretion, integrity, and transparency. This Privacy Policy explains how we collect, use, store, and share personal data in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

1. Who We Are

The Ashalon Society is a London-centric private members’ society offering newsletters, events, estate-building services, and asset-related offerings.

Data Controller:
The Ashalon Society
Email: theashalon@execs.com

2. Personal Data We Collect

We may collect and process the following personal data:

  • Full name

  • Email address

  • Postal address

  • Social media handles or contact details (provided voluntarily)

This data may be collected when you:

  • Subscribe to our mailing list

  • Apply for or hold membership

  • Request a gemstone or other estate asset

  • Attend or apply to attend events

  • Engage directly with The Ashalon Board or members

3. How We Use Your Data

We use personal data only where lawful and necessary, including to:

  • Deliver newsletters, insights, and communications

  • Administer membership and services

  • Fulfil gemstone or asset-related requests

  • Manage event invitations and dockets

  • Facilitate introductions or communications between members, where relevant and appropriate

  • Maintain internal records and compliance

We do not sell personal data.

4. Lawful Basis for Processing

We process personal data under one or more of the following lawful bases:

  • Consent – where you have actively opted in (e.g. mailing lists)

  • Contractual necessity – to provide requested services or fulfil membership obligations

  • Legitimate interests – to operate The Ashalon Society responsibly and securely, without overriding your rights

You may withdraw consent at any time.

5. Data Sharing & Member Interactions

Personal data may be shared only in the following limited circumstances:

  • With trusted service providers strictly required to fulfil services (e.g. delivery or event administration)

  • Among The Ashalon Board for governance, member services, and relationship management

  • Between members, including social media details, only where such information is voluntarily exchanged or shared in the context of Ashalon-facilitated engagement

We do not permit third parties to use your data for their own marketing purposes.

6. Data Security

We take appropriate technical and organisational measures to safeguard personal data, including:

  • Restricted access to personal information

  • Secure digital storage

  • Internal confidentiality practices

While no system is entirely risk-free, we maintain proportional safeguards consistent with the nature of the data held.

7. Data Retention

We retain personal data only for as long as necessary to fulfil the purposes outlined in this policy, including legal, accounting, or operational requirements. Data is securely deleted or anonymised when no longer required.

8. Your Rights

Under UK GDPR, you have the right to:

  • Access your personal data

  • Request correction of inaccurate data

  • Request deletion of your data

  • Restrict or object to processing

  • Withdraw consent at any time

  • Lodge a complaint with the Information Commissioner’s Office (ICO)

Requests can be made by contacting us using the details above.

9. International Transfers

We do not routinely transfer personal data outside the UK. Where international transfers occur, appropriate safeguards will be applied in line with UK GDPR requirements.

10. Updates to This Policy

We may update this Privacy Policy from time to time. The latest version will always be available on our website.

11. Contact

For privacy-related enquiries, requests, or concerns, please contact:

Email: theashalon@execs.com